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BigPen School Management System

BigPen system has the following features:

1. Director's Login portal
2. Account's portal
3. Parents Portal
4. Teacher's portal
5. Student's portal
6. Librarian Portal
7. Receptionist portal

The system is designed to automate the following school activities;

1. Easily send SMS and WhatsApp to parents
2. Manage the staff payroll
3. Manage all accounting activities
4. Manage all library activities
5. Parents are able to track the students activities in the school from their portal
6. Staff are able to apply leave online
7. Automatic generation of certificates and studen IDs
8. Manage school inventory
9. Generate all reports

BIGPEN SCHOOL MANAGEMENT SYSTEM
Mobile: 0742-840-115
Your Excellent Educational Partner

GET FREE DATA TRANSFER INTO BIGPEN SCHOOL MANAGEMENT SYSTEM

When you are joining BigPen School Management System from another system you were using before.

Just book an appointment with us.

Because it's free to transfer the data.

👉 Our team will help for free

😊uYou don't have a reason not to be part of BigPen

2 months Free Demo 👆

🌀 BigPen School Management System

Kindly add your school to show interest!

RATES FOR SCHOOL MANAGEMENT SYSTEM

SET-UP SERVICES

🟡 Initial set up - 100% Free
🟡 Staff Orientation Training - 100% Free
🟡 Regular Online Support - 100% Free
🟡 Transfer from a previous system - 100% Free
🟡 Maintainance - 100% Free
🟡 Holiday break offer - no charges for April, August, November & December - 100% Free

Charges vary with population

💠 1 - 49 kids = FREE of charge
💠 50 - 99 kids = Ksh. 600 per month
💠 100 - 299 kids = Ksh. 1,000 per month
💠 300 - 599 kids = Ksh. 1,250 per month
💠 600 - 899 kids = Ksh. 1,500 per month
💠 900 - 1,199 kids = Ksh. 1,750 per month
💥 Above 1,200 is negotiable & custom prizing

👇 OPTIONAL (SUBSCRIPTIONS)

a) MPESA & Bank integration
b) Bulk SMS
c) Bulk WhatsApp notification

Why do your school needs a management system?

✍️ BigPen is a reliable & user friendly SCHOOL MANAGEMENT SYSTEM designed for your school to:

⭕#1. Automate accurate daily administrative updates.
⭕ #2. Improve communication among your school stakeholders
⭕ #3. Streamline academic operations and general school performance
⭕ #4. Secure data backup and confidentiality
⭕ #5. Support Multi-Campus schools with more than one campus (branches)

The school management system improves efficiency, enhance transparency and support data driven decision making across @all . departments of the school.

BIGPEN SCHOOL MANAGEMENT SYSTEM

👌You don't need an expensive accountant

....To get clean reports that captures your school financial health.

What you need is BigPen School Management System with a cash flow feature designed to track your school's:

a) Daily, monthly & Termly income
b) Annual financial performance
c) Inflow (income) and outflows (expenses)
d) Budget history for future planning
e) Accurate reports on a single click

BIGPEN SCHOOL MANAGEMENT SYSTEM

😜 @all . Register now!

⏰ Save your precious time

To be honest, your staff use a lot of time to manually compile reports.

But this time can be saved by making use of the automatic reports system offered by BigPen.

The system empowers your institution to manage everything from student records and exam results to staff payroll and fee tracking.

By streamlining administration and leveraging powerful data insights, BigPen School Management System allows your staff to use most time in a day to focus on improving educational excellence.

Join BigPen School Management System today!

Just add your school name on the list for FREE set up

👉 Our team will help you to set up your school account for free

😊 You don't have a reason not to be part of BigPen System

🥸 Zero theft - Corruption Free Sytem

Your school may be a victim of unfaithful staff. BigPen system will protect your income from:

🎲 Secret record manipulation
🎲 Hidden invoices
🎲 Undisclosed dept payment
🎲 Excess client charges behind your back
🎲 Unsubmitted payment records
🎲 Deliberate hiding of payment Receipt
🎲 Side unaccounted fee balance clearance
🎲 Deliberate lower or wrong calculation

BigPen School Management System is not a corrupt human. So, it doesn't distort your records for it's benefit because it is automated for transparency and secure honesty on the financial performance of your school.

BIGPEN SCHOOL MANAGEMENT SYSTEM

❌ Minimizes Paper Work

Your school spends a lot on purchasing physical paperwork documents like;

👉 Admissions books
👉 Fee collection books
👉Receipt books
👉 Leaving Certificates books

Full use of the school management system will reduce the use of physical paperwork for the few parents who will need physical records, but in a major consideration, you will spend less in buying fewer physical records than ever before.

Remember not every parent will have a smartphone in your school. The few who are analogue will need fewer physical paperwork work compared to how you spend huge budget on physical papers for the whole school.

© BIGPEN SCHOOL MANAGEMENT SYSTEM

🔥Join Free Demo List Today!

😜 BigPen is Your Excellent Educational Partner

Our free demo will be done online so that every interested school will see how BigPen System streamlines academic management, improves communication, and gives school owners full control over school operations.

BigPen features are built to manage every aspect of a modern school.

👉 Register For Your Today!

It's free to add your details to the school management, by the help of our supportive admins.

You don't have a clear reason why to ignore BigPen School Management System!

© BIGPEN SCHOOL MANAGEMENT SYSTEM

[23:34, 4/11/2026] Online Bigpen Africa: BIGPEN SCHOOL MANAGEMENT SYSTEM

CORE FEATURES:

1. Student Management

✔️Student enrolment, registration and admission
✔️ Student profiles with photos
✔️ Academic records tracking
✔️ Attendance monitoring
✔️    Behavior and discipline records
✔️    Alumni management

2. Finance Management

✔️    Fee structure setup
✔️    Fee collection and receipts
✔️    Fee payment tracking
✔️ Invoice generation
✔️    Expense management
✔️    Budget tracking
✔️ M-Pesa integration
✔️ Updating donor or government funding

3. Academic Management

✔️ Class and subject management
✔️    Exam and grading system
✔️    Timetable scheduling
✔️    Lesson planning
✔️    CBE & TVET curriculum support

4. Meal Management

✔️ Planning school menu
✔️ Tracking on expenditure on school meal program
✔️ Monitor history of meal consumption as evidence of planning

5. Staff & HR Management

✔️    Staff registration
✔️    Payroll management
✔️    Pay slip generation
✔️    Salary processing and deductions and payment
✔️    Leave management
✔️    Staff attendance tracking
✔️    Roles & performance appraisals
✔️    Staff qualification records

6. POE Management (Portfolio of Evidence)

✔️    Student portfolio creation and tracking
✔️    Evidence document uploads
✔️    Assignment and project submissions
✔️    Lecturer/teacher verification and approval
✔️    Competency-based assessment tracking
✔️ Communication System
✔️    WhatsApp notifications
✔️    SMS notifications
✔️    Email alerts
✔️    Parent, student, teacher, other staff and director’s communication portal
✔️    Announcements and internal messaging

7. Inventory Management

✔️ Monitoring and maintenance of school assets and equipment
✔️    Procurement management
✔️    Monitoring school supplies and usage
✔️    Tracking use of school resources

8. Library Management

✔️    Digital library management
✔️    Book borrowing system
✔️    Tracking stock levels
✔️    Creating a digital catalogue
✔️    Issuing and tracking books

9. Certificate & Transcript Generation

✔️    Automatic certificate generation
✔️    Academic transcript creation
✔️    Summative printable report card generation
✔️    Secure verification and validation
✔️    Printable and downloadable certificates
✔️    Digital academic record archiving
✔️    Generate Digital Student ID
✔️    Generate Leaving Certificate

10. Reports & Analytics

✔️    Student performance reports
✔️    Financial reports on cashflow, income and expense
✔️    Attendance reports
✔️    Data analytics dashboards
✔️    Export reports to PDF or Excel

11. Real-Time Clocking System

✔️    Biometric or digital staff clock-in/out
✔️    Student attendance clocking
✔️    Real-time attendance monitoring
✔️    Late arrival and absence tracking
✔️    Automated attendance reports

😜 More packages will be added on the list as we proceed developing them.

© BIGPEN SCHOOL MANAGEMENT SYSTEM
[23:34, 4/11/2026] Online Bigpen Africa: 🗣️ WHAT TO EXPECT:

Inside the 2 months Demo

🌸 11 Starting Modules
🌸 School Owners Dashboard
🌸 Parent Portal
🌸 Teacher Portal
🌸 Student Portal
🌸 Employee Portal
🌸 Instant Support through:
a) One-to-One Online Training
b) Phone call Support
c) WhatsApp Support
d) Email Support
e) Automatic Updates
🌸 Free initial Onboarding
🌸 Free Data Migration
🌸 Free Set-up Configuration
🌸 Online Cloud Hosting
🌸 Automatic Data Backup
🌸 Guaranteed Data Recovery
🌸 Custom School Branding (Logo & Domain)
🌸 Advanced Reports Dashboard
🌸 Analytics Dashboard

🟡 Additional (Optional Packages)
1. Bulk WhatsApp Notification
2. Bulk SMS
3. MPESA & Bank Integration:

© BIGPEN SCHOOL MANAGEMENT SYSTEM

🙈 Cuts Down Your Monthly Salary Budget

Do you have an idea how much it could cost your school to hire a certified and competent support staff to handle your reports?

Let's take the lowest approximation of what you can pay human staff:

Support Staff - Role - Approx' Min Pay
🔴 Accountant - Finance - 10,000 monthly
🟡 Auditor - Reports - 10,000 monthly
🔴 Secretariat - Student Management - 10,000 monthly
🟡 HR - Staff Management - 10,000

🙄 And much more depending on the size of your school.

But BigPen charges are quite affordable starting from only 600 per month as mentioned on the pricing chart!

© BIGPEN SCHOOL MANAGEMENT SYSTEM

🏣 Upgrade your school from paperwork!

✍️BigPen a comprehensive School Management System that simplifies financial, academic, administrative, and communication processes.

The world is shifting from paperwork to digital efficiency and smart data driven decision making and planning.

You are able to control @⁨all⁩ your school operations in one click.

Flexible with all your devices from your smartphone, laptop, desktop and any other internet connected gadget.

© BIGPEN SCHOOL MANAGEMENT SYSTEM

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