BIGPEN SCHOOL MANAGEMENT SYSTEM

BIGPEN SCHOOL MANAGEMENT SYSTEM BLOG

School management system [SMS] is a complete online ditital office software design to handel day to day administrative and academic operations of a school. It digitizes and streamlines tasks that would otherwise be dane manually on paper.

The key featers of school management system typicall include;

[i] Academics -managing timetables, curriculum,lesson plan ,exams, grading and reprt cards.

[ii] Student record - enrollment, attendance tracking , students profile and performance history.

[iii]Finance-Fee-collection,invoicing,payment tracting,payroll and budgeting.

[iv] Communication- Messaging between teachers ,parents and administrators via sms ,email or in app notiffication.

[v]Human Resources- Staff records, leave managment and performance tracking.

[vi]Library and Inventory- Tracking books, assets and school supplies.

[vii]Transport- Managing bus routes, drivres details and students pick-up/drop-off.

School managements system [sms],also benefits schools through;

[a] Saving time by automating repetitive tasks.

[b]Reducing errors from manual record keeping.

[C]Improving communication between school and parents.

[d]Providing data and reports for better decision-making.

[e]Keeping records secure and easily accessible.

It consists of the following core features:

1.Student management-It contains student enrolment, registration, admission, student profile with photos,Academic records tracking, attendance monitoring, behaviour and discipline records.

2.Finance management-It has fees structure set up ,fee collection and receipts, free payment tracking, invoice generation, expense management, budget tracking, mpesa intergration and updating donor or government funding.

3.Academic management-It consists of class and subject management, exams and grading system, timetable schedule and lesson planning.

4.Meal management-consists of planning school menu ,tracking on expenditure on school menu program and monitor history of meal consumption as evidence of planning .

5.Staff and HR management-It has staff registration, payroll management, payslip generation,salary processing and deductions and payment,leave mManagement, staff attendance tracking,role and performance appraisals and staff qualifications record.

6.POE management [portfolio of evidence]-Student portfolio creation and tracking, evidence document uploads,assignment and project submissions,lecturer/teacher verification and approval competency based assessment tracking, communication system, whatsapp notification, sms notification, email alerts, parents, student, teachers, other staffs and director's communication portal.

7.Inventory managementt-Monitoring and maintaining of school asset and equipment,procurement management,monitoring school supplies and usage,tracking use of school resources.

8.Library management-Digital library management, book borrowing system, tracking stock level,creating a digital catalogue and tracking books.

9.Certificate and transcript generation-Automatic certificate generation, Academic transcript creation, summarised printable report card generation, secure verification and validation printable and download able certificates,digital Academic record archiving,generate digital studen ID and generate living.

10.Reports and Analytics-Students performance report, financial report on cash flow ,Income and expense , attendance report ,data analytics dashboard, exports and reports to PDF and Excel.

11.Real-time clocking system -Biometric it digital staff clock-in/out, students attendance clock in, real time attendance monitoring,late arrival and absente tracking,automated attendance report.

Why do yor school need a management system ? BigPen is a reliable and user friendly school management system.it is designed for your school to;

1.Automate accurate daily administrative updates.

2.Improves communication among your school stakeholders.

3.Streamline academic operation and general school performance.

4.Secure data back -up and confidentiality.

5.Support multi -purpose school with more than one campus(more branches).

The school management system improves efficiency.enhance transparency and support data driven decision making across all departments of a school .

1.You don't need a expensive accountant to get clean reports that captures your school financial health.what you need is BigPen school management system with a cashflow feature designed to track your school;

*Daily, monthly and termly income .

*Annual financial performance.

*Inflow (income)and outflows(expenses).

*Budget history for future planning.

*Accurate report on a single click.

2.Saves your precious time to be honest,your staff uses alot of time to manually compile reports.but this time, can be saved by making use of the automatic reports system offered by BigPen.The system empowers your institution ,manage everything from student record and exam result to staff payroll and fee tracking.By streamlining administration leveraging powerful data insight, BigPen school management system allows your staff to use most time in a day to focus on improving educational excellence.

3.Zero theft -Corruption free system -Your school may be a victim of unfaithful staff but BigPen system will protect your income from;

*Secret record manipulation .

*Hidden invoices.

*Undisclosed debt payment .

*Excess client charges behind your back .

*Unsubmitted payment records.

*Deliberate hiding of payment receipt.

*Side uncounted fee balance clearance .

*Deliberate lower or wrong calculation.

BigPen school management system is not a corrupt human.so,it does not distort your records for it's benefits because it is automated for transparency and secure honesty on the final performance of your school.

4.Minimize paperwork -Your school spends a lot on purchasing physical paper work documents like:

*Admissions book

*Fee collection book

*Receipt books

*Leaving certificate book

Full use of school management system we reduce the use of physical paper work for the few parents who will need physical records,but in major consideration,you will spend less in buying fewer physical records than ever before.

Remember not every parent will have a smartphone in your school.The few who are analogue will need few physical paper work work compared to how you spend huge budget on physical papers for the whole school.

5.Cuts down your monthly salary budget-Do you have an idea how much it could cost your school to hire a satisfied and competent support staff to handle your report?For example let's take the lowest approximation of what you can pay human staff.

Support staff -Role-approximation minimum pay

*Accountant -Finance-10000 monthly payment

*Auditor-Reports-10000 monthly and much more depending on the size of your school.But BigPen charges aquite affordble startng fom 600 per month.

6.Upgrade your school frm papework -Bigpen a comprhensive school management system that simplifies academic, financial, administrative and communication process.You are able to control all your school operations in one click.School management system is flexible with all your devices from your smart phone,laptop,desktop and any other internet connected gadget.In short the school management system upgrades your school from paper work to digital efficiency thus making your work better and accurate.

School management system enables you to oversee all your school records from one point all in one secure school account.It helps in management admissions,fee payment, payroll,exam results,bulk communication to parents and staff.

At the moment, BigPen is giving a website offer free of charge to schools interested in trying out the school management system for the next two months.Although after the offer, interested school will not get the free offer they will pay because it got value.The offer is for few lucky schools who joins this early .What is is important is knowing how the school system is helpful to your school that is why we are enrolling interested schools,then we guide them on how to use it before they make and effort to pay after 2 months Incase they appreciate it's a good program for their schools.

BigPen user guide-This is official guide explains how every section of the SMS works.Use the following simple steps guide to learn how to:

*Make good use of your school website.

*Set-up your school system.

*Getting quick help whenever you feel stuck.

BigPen user guide is also available on:

-BigPen's website through the link below:

https://bigpen.co.ke(without spacing)

-Director's dashboard on school system.

-Whatsapp forum.

For your school to have school management system we request for the following details:

1.Fine details for your school website -it includes the following:

*Your correct school name.

*Location -county/location .

*Mission and vision .

*Official school logo.

*Scanned school stamp.

*Best school display photo.

*Five other photos(with shortly description of every occasion).

*Social media links(depending on the ones available eg Facebook, Instagram,TikTok,Youtube andTwitter(X).

*Admission fee.

2.Automated term details -It includes the following :

*Opening and Closing date.

*Exam dates(Opener,Mid-term and End -term).

*Any meetings for parents and Open days.

*Any Extracurricular activities (games,trip, Educational clinic)

*Holidays (We can fill what we have here).

3.Finance-It includes

*Fee structure.

*Less fee scholarship criteria.

4.Academic details -It consist of;

*Classes available .

*Streams available .

*Names of the learners per class(work their previous balance just total balance figure is enough).

*Which student receive fee exception (by how much so that we can deduct from the fee structure).

5.Teachers and Lessons consist of;

*Teacher details (Name and Contact).

*Lessons each teacher handles.

*Extra services(foreign,computer and swimming).

*Any Extra curriculum activities (games, debates, guidance and counseling).

6.Admission Records-These are specially children admission details.Adimission record contain;

*Admission number .

*Child's full name.

*Gender.

*Date of birth .

*Grade.

*Stream enrolled.

*Father's name(Contact 1and Contact 2).

*Mother's name(Contact 1 and Contact 2).

*Preferred parent first contact .

*Family choice email.

*Residence Address.

*Last term's balance

*Any note from parent(regarding fee clearance).

7.Teaching staff record consist of the following staff details;

*Full name.

*Job tittle.

*Phone.

*Email.

*Monthly salary pay.

*Hire date(approximate).

*ID number and KRA pin.

*National ID (scanned).

*Passport photo(from studio).

*Next of Keen(full name,phone number).

*Salary settlement details (Mpesa/bank-with bank name and bank branch).

Free onboarding and ongoing support -At BigPen,we ensure your transition to a digital school management system is smoothly, efficient and stress- free by offering completely free onboarding and continuous support.Our team handles the full set -up of your system, including data migration, configuration and customization to match your school's needs while also providing hands on training for your staff.Beyond set up, we remain your long -term partner offering reliable support, guidance and system management assistance to ensure your school operates seamlessly and gets maximum value from the platform.

Rates for school management system consists of the following set -up services;

a)Initial set -up 100% free.

b)Staff Orientation training -100% free.

c)Regular online support -100% free.

d)Transfer from a previous system -100%

e) Maintenance -100%free

f)Holiday break offer-No charges for April,August, November and December)-100% free

The charges for the school management system vary with population as shown below:

🔵1-49 kids free of charge.

🔵50-99kids-ksh 600 per month.

🔵100-299 kids-ksh 1000 per month

🔵300-499 kids-ksh 1250 per month.

🔵500-699 kids-ksh 1500 per month.

🔵700-899 kids-ksh 1750 per month.

🔵900-1099 kids-ksh 2000 per month.

Note that above 1200 kids is negotiable and custom prizing optional subscription are;

*Mpesa and Bank integration.

*Bulk Sms.

*Bulk Whatsapp notification.

At BigPen ,we give you the opportunity to experience the full power of our school management system with a 60-day free trial.From the moment your system is installed,you gain complete access to all features allowing you to manage academics,finance administration and communication in a real school environmental.This trial period enables you teams to learn, adapt and see immediate improvement in efficiency and organization, helping you make a confident risk -free decision before committing.

Join BigPen school management system Today!.